Committee on Nominations

St. Francis Xavier University

Notes to users of the Committee on Nominations Site:

  • We (CON) have been working to ensure that committee memberships are current and accurate but there are always discrepancies. If you find an error, please contact
  • Please note that 10 years of historical memberships have been imported into the new reports.  If you require information regarding older memberships, please refer to the "Legacy Committee Listings" report.

Committee on Nominations Terms of Reference

No University committee member shall participate in procedures for appointment, discipline, promotion, tenure or permanency, sabbatical or other leaves, which affect her or his own position, or that of an individual with whom that person has or has had a spousal, familial or financial relationship, or a relationship including those resulting from current and ongoing research collaboration.*

It is recognized that an individual may not be aware of a conflict of interest until after the work of a committee has begun (for example, when the names of applicants are made known to the committee). Nevertheless, it is the responsibility of every member to declare immediately when she or he is in conflict of interest, and to withdraw from the decision making process involved. It is also generally accepted that committee members should recuse themselves when evaluating a report that contains recommendations that that committee member has helped to formulate. If it is unclear whether a conflict of interest exists, and attention has been brought to the matter of conflict, a majority of the committee members shall decide whether the member concerned should withdraw from participation in the proceedings.

Except under the circumstances noted above, Conflict of Interest may not be cited to exclude duly elected members from various advisory committees (e.g. Committee on Academic Reviews, Academic Planning and Priorities); moreover, withdrawal from certain proceedings (e.g. Chairs’ Selection Committee, Rank and Tenure Committee, UCR) does not necessarily imply that a duly elected member has resigned from said committee.

*(as defined by the Tri-Council Conflict of Interest Protocol)


Here is the information on committees that the Committee on Nominations has a role in nominating.

Important Dates for Nominating Committee

c. August 15 - Circulation of letter inviting suggestions for various positions from members of the full-time Teaching Faculty.

c. September 15 ‑ Nominations for first meeting of University Faculty

  • circulate nominees with notice of meeting, if possible.
  • post in sixth floor lounge

c. October 1 ‑ Nominations for Senate

  • circulate if possible
  • post in 6th floor lounge

c. October 7 - Nominations for

Arts Faculty
Science Faculty
Business Faculty
Education Faculty
University Faculty
University Senate

  • circulate with notice

c. December - Circulation of letter inviting suggestions for Spring elections of Arts and Science faculties and Senate.

c. January - Nominations for Spring meeting.


1. BALANCE of committees in terms of
Faculty (Arts/Science/Education/Business)
Others as appropriate

2. JUDGEMENTS on individuals. The members of the CON make judgements on the individuals we nominate. Our discussions of individuals are confidential and not recorded. We try to provide the most effective people for committees or positions using the following guidelines.

a) Young faculty members should be given the opportunity to get experience working on committees.
b) Experienced members of faculty should be nominated to positions where their experience will be best utilized.
c) Use as many different members of faculty as possible in order to spread the workload.


a) Members of the CON do not place their names on the slates of nominations presented to the various electing bodies except for Senate.
b) Normally, first-year faculty members are not nominated by the CON.
c) Persons on limited term contracts are not nominated by the CON.
d) No-one is nominated for more than one "major" committee (CON, C. on Studies, Grievance and Appeals, Rank and Tenure, University Budget C., University Council for Research, Chairs' Selection C., Board of Governors).
e) Persons approved for sabbaticals are not nominated to committees.
f) Persons going on sabbatical or leave of absence normally resign from their active  committees. However, per article 2.4.1 of the collective agreement, faculty have the right to remain on committees, if they wish to participate (i.e., attend meetings, etc.) while on their leave.


a) The CON prepares a list of potential nominees and alternates who are ranked.
b) CON members ask potential nominees if they are willing to serve if elected.
c) When potential nominees decline to stand for election, the alternates are asked (in the order that they are ranked) if they will serve if elected.

If slates of positions are not filled by potential nominees or alternates, the CON must meet and select new potential nominees and alternates. 

Candidates elected are expected to serve a full term as defined by the Committee on Nominations Manual. This holds for all committees and governing bodies in the University except the University Senate and Board of Governors, where sabbatical replacements, for example, serve the remainder of the term of the Senator or Governor being replaced.