Reporting Incidents and Injuries

Reporting Incidents and Injuries

In the event of a medical or other emergency:

Call either 911 or Safety & Security at 902 867 4444.  Safety & Security can ensure the first responders are dispatched, send personnel who are trained in First Aid, CPR and AED (Automated External Defibrillator) and escort the first responders to the scene of the incident.

Give as much information as you can, including your name, telephone number, exact location, type of emergency and any other factors that could affect the safety of others.

Someone should stay with the injured person, if it is safe to do so to await assistance from Safety & Security or Emergency Health Services.

If you call 911 and have given all the foregoing particulars, please also call University Security at 902 867 4444 to alert them of an emergency.

Your responsibilities when you have a health and safety injury or incident:

  • If you are injured, promptly receive first aid.
  • Notify your supervisor immediately.
  • If necessary, obtain medical treatment.

Your supervisor's responsibilities when there has been a health and safety injury or incident:

  • Ensure that the first aid and other medical treatment is received.
  • Promptly investigate the injury or incident to determine the causes.
  • Report incidents to their supervisor and the OHS office as soon as possible and in written form (see Reporting Options below) within 24 hours.
  • Take appropriate corrective actions to prevent a recurrence.
Reporting Options:

Report an Incident Online - this form will send an email to Risk Management for follow-up as deemed necessary.

    Near Miss Short Form Report - this form can be used by employees to document reported incidents to supervisors, then work with the Supervisor to determine if a further investigation is required.

    Incident Investigation Report - long form incident investigation report.  

    Incident investigations are conducted to determine the causes of all incidents so that appropriate action can be taken to prevent recurrence. The role of incident investigation in a health and safety program is prevention. Therefore, it is important to investigate not only the incidents that cause loss, but also near misses because of their potential if the circumstances had only been slightly different. 

    The incident investigation process helps StFX look beyond what happened to discover why it happened.  This allows us to identify and correct shortcomings in our OH&S system.  

    Investigation Technique
    1. Take charge of the scene and make sure any injured are attended to. Do not disturb the scene except to remove the injured person or protect property against future damage. 
    1. Ensure that no further injury or damage occurs. 

    1. Determine what happened. 

    1. Secure the area with barrier tape to prevent other workers from disturbing the incident scene. 

    1. Collect and safeguard any physical evidence. 

    1. Obtain other evidence such as – photographs, diagrams, and statements. 

    1. Determine what corrective action will prevent recurrence. 

    1. Complete initial Incident Investigation Report within 24 hours  



    Section 63 (1) of the OH&S Act requires that injuries and accidents are reported to Nova Scotia Labour and Advanced Education, OH&S Division as follows:  

    1. as soon as possible, but in no case later than twenty-four hours, after a fire, flood or accident at the workplace that causes 

    (i) unconsciousness, 

    (ii) a fracture of the skull, spine, pelvis, arm, leg, ankle, wrist or a major part of the hand or foot, 

    (iii) loss or amputation of a leg, arm, hand, foot, finger or toe, 

    (iv) a third degree burn to any part of the body, 

    (v) loss of sight in one or both eyes, 

    (vi) asphyxiation or poisoning, 

    (vii) any injury that requires the admission to hospital, or 

    (viii) any injury that endangers the life, 

    of an employee, unless the injury can be treated by immediate first aid or medical treatment and the person can return to work the following day;  

    2. as soon as possible, but in no case later than twenty-four hours, after 

    • an accidental explosion, 

    • a major structural failure or collapse of a building or other structure, 

    • a major release of a hazardous substance, or 

    • a fall from a work area in circumstances where fall protection is required by the regulations,  

    at the workplace, whether any person is injured or not; and  

    • immediately when a person is killed from any cause, or is injured from any cause in a manner likely to prove fatal, at the workplace.